Communication Archive

Good Afternoon Residential Students!

We hope you had a wonderful Thanksgiving Break and have returned to campus rested and ready to finish out your semester strong! With the end of the semester rapidly approaching, we wanted to provide you with some important information regarding winter break closing.  Please read the information below carefully and reach out to your Resident Advisor or Residence Hall Director with any questions or concerns.

Winter Break Closing Information for all Residents

  • You must vacate your hall on the day of your last exam.
  • The deadline for requests to stay late and the winter break housing application is December 9, 2022. (See below: Winter Break Housing or Staying Beyond Closing). 
  • You are required to prepare your room for the break and check out with a staff member. (See below: Closing Instructions: Returning to the Same Room).
  • Residence Hall Directors and Resident Advisors will be going through your room/apartment after you leave to make sure it is prepared for break.
  • If you are changing rooms or not returning for the spring semester, you must remove all of your belongings, return your key and completely check out of your residence hall with a staff member. (See below: Closing Instructions: Not Returning or Changing Rooms).
  • If you wish to report a maintenance issue, please complete the online maintenance request form. You can also utilize the maintenance request cards located at the front desk.
  • Quiet Hours begin at 10:00 p.m. on Thursday, December 8th and remain in effect throughout the end of the semester.
  • Overnight guests are not permitted Thursday, December 8th through closing.
  • Move-in for Spring 2023 is scheduled for January 17, 2023 between 9:00 a.m. and 4:00 p.m.

Additional time for Closing:

  • For students whose final exams end after 5:00 p.m. on Friday, December 16th:  You will be permitted to stay up until noon on December 17th at no additional charge, if needed. Please email the Office of Residence Life at reslife@southernct.edu no later than Friday, December 9th at 4:30 p.m. to let us know you plan to stay. Your notification must include your name, ID number, room, and the reason for your request to stay late.
  • For students who require additional time (up until 12:00 noon on Saturday, December 17th) to vacate your residence hall due to other extenuating circumstances, please e-mail the Office of Residence Life at reslife@southernct.edu. Requests to stay late must be received by Friday, December 9th at 4:30 p.m. and must include your name, ID number, room, and the reason for your request to stay late.

Winter Break Housing:

Any resident registered for spring 2023 classes and placed in housing for spring 2023 is eligible to remain on campus during winter break. To request to stay, please complete the “Winter Break Housing” application on your MyHousing Portal by December 11th at 5:00 p.m. The fee for break housing is $38.50 per night. If you choose winter break housing, you will remain in your current housing assignment for winter break. If you will be changing rooms for the spring semester, you will be relocating to your new spring assignment on December 19th, 2022 between 10:00 a.m. and 4:00 p.m.

Closing Instructions: Returning to the Same Room:

Please make sure the following tasks are completed before leaving for the semester break.

  • Take home any valuables or items you will need during the break. (You will not have access to your room over the break and the university is not responsible for items lost or stolen over the break).
  • Take out all garbage to the dumpster adjacent to your residence hall.
  • Lock all windows and close all curtains and blinds.
  • Unplug every electrical unit in your room/apartment except for refrigerators, cable boxes, modems, and aquariums.  *Please ensure all refrigerators, cable boxes, and modems are left plugged in!
    • Clean the inside of your refrigerator and the inside of your microwave.
  • If you wish to report a maintenance issue, please complete the online maintenance request form. You can also utilize the maintenance request cards located at your hall’s front desk.
  • Check out with a Residence Life staff member.
  • Please follow any additional closing procedures set forth by your hall director.  These procedures can be obtained through the residence hall main office.

Closing Instructions: Not Returning or Changing Rooms for the Spring:

If you are not returning to housing for the spring 2023 or have requested a room change for the spring 2023, please complete the following steps at check out:

  • Remove all belongings from the room.
  • Clean the room thoroughly. Double-check your closet (both inside and on top of the closet), dresser drawers, and desk drawers to make sure you have packed up all of your belongings.
  • Take out all garbage to the dumpster adjacent to your residence hall.
  • Lock all windows and close all curtains and blinds.
  • Unplug every electrical unit in your room/apartment except for refrigerators, cable boxes, modems, and aquariums. *Please make sure that all refrigerators, cable boxes, and modems are left plugged in!
  • Clean the inside of your refrigerator and the inside of your microwave.
  • If you wish to report a maintenance issue, please complete the online maintenance request form. You can also utilize the maintenance request cards located at the front desk.
  • Check out with a Residence Life staff member, return your key, and complete the room condition check-out process with your Residence Life staff.

If you have any questions regarding winter break closing, please do not hesitate to contact your resident advisor, residence hall director, or the Office of Residence Life at (203) 392-5870.

Good luck on your finals and have a wonderful break and a prosperous new year! We look forward to welcoming you back for the spring 2023 semester!

Sincerely,

The Office of Residence Life

Good afternoon Resident,

Please read below for some important announcements as we approach the end of the fall semester.

As a reminder, your housing contract covers the entire academic year, so no new application or deposit is required for the spring semester. Please remember, to retain your spring housing assignment, you must be matriculated and registered for a minimum of 6 course credits for the spring 2023. In addition, we will be adding your spring housing and meal plan to your university account and your bill should reflect on your university account by November 18th.

Please report your intentions for the spring 2023 by completing the following steps:

  1. Log in to your MyHousing Portal.
  2. Select the “Spring Housing Status” form from the “Applications” tab.
  3. Choose the statement that best describes your intentions for spring housing:
    1. Remain in my current room – if you plan to return to your current room in the spring. We’ll do the rest!
    2. Change my room or hall – if you’d like to participate in room selection for the spring 2023. You will be removed from your current room and participate in room selection online on December 1st between 10:00 a.m. and 4:00 p.m.
      1. More information will be distributed regarding spring room change near the end of November.
      2. Please note: if you select this option, you MUST completely move all belongings home at the end of the fall semester and move into your new space at the start of the spring 2023 semester.
    3. Will not be attending Southern – if you are graduating, transferring, taking a leave of absence, or withdrawing from the university, please select this option.
      1. Your status must be confirmed by the university. Please ensure you have completed the appropriate paperwork by submitting the taking a leave of absence or withdrawing form. If you are graduating or transferring, your status will be updated automatically.
      2. After your status is confirmed, you will be removed from housing and the associated charges will be removed from your university bill.
      3. You must completely remove all of your belongings when the residence halls close for the fall semester.

If we don't hear from you, you'll automatically be confirmed as remaining in your current housing assignment.

The deadline to complete your spring housing status form is Monday, November 21st at 12:00 p.m.

We look forward to another semester with you on campus!

If you have any questions or need assistance, please contact our office at reslife@southernct.edu or (203) 392-5870.

Thank you,

Office of Residence Life

Dear Owl,

The Residence Halls will be closing for Thanksgiving break at 5:00 p.m. on Tuesday, November 22, 2022.

We understand that students may have class after 5:00 p.m. on Tuesday, November 22, 2022; if you have class, you have until 11:00 p.m. on November 22nd to check out of your residence hall. If you need until 11:00 p.m. to vacate your hall because of class or extenuating circumstances, please email your residence hall director by Friday, November 18th at 4:30 p.m. Please include your name, ID #, room, and the reason for your request to stay beyond 5:00 p.m. Upon closing, students will not be permitted in the building unless they have notified their hall director in advance.

The residence halls will re-open on Sunday, November 27, 2022 at 2:00 p.m.

The Office of Residence Life offers the option to remain on campus during Thanksgiving Break for students who have extenuating circumstances and are not able to return home for the holiday. We can also accommodate students who need to return early on Sunday (prior to 2:00 p.m. when the residence halls re-open) due to travel conflicts.

Please see below for the available break housing options:

Entire Break: Tuesday through Sunday (the fee for this option is $192.50)

Return Early: Sunday between 9:00 a.m. and 2:00 p.m. (the fee for this option is $38.50)

 You must complete the Thanksgiving Break Housing Application. To reach the application:

  • Log in to your Banner Student account.
  • Select “Student Services”
  • Click “MyHousing”
  • “Proceed to MyHousing Portal”
  • Next to the Residence Life logo in the top lefthand corner, click on the three lines
  • Select "Applications"
  • Click “Thanksgiving Break Housing Request”

Please note: there is a fee of $38.50/night for Thanksgiving break housing. The deadline to request to stay during break is noon on Friday, November 18, 2022.

Your Residence Hall Director and Resident Advisors will be going through your room/apartment to make sure that it has been closed properly and that you have followed all closing procedures. If you wish to report a maintenance issue, fill out the online form. You may also utilize the maintenance request cards located at your hall’s front desk.

Please do the following to prepare your room for Thanksgiving break:

  • Take home any valuables or anything that you will need during Thanksgiving break. Please understand that housing and facilities staff may enter rooms to complete work orders.
  • Clean your room and take any garbage to the dumpsters adjacent to your residence hall.
  • Remove and discard any perishable items from your refrigerator that might spoil during Thanksgiving break.
  • Lock your windows and close your curtains/blinds.
  • Unplug everything within your room except fish tanks, your cable modem, and your refrigerator.
  • Make sure your room door is closed and locked.

A note about packages:

Please note that packages delivered during the break period will be held at Facilities until the week following the break. If you need to receive items during the break, please ensure that you update your delivery address to your break address/location. We also recommend pausing or delaying deliveries until after the break, if possible.

If you have any questions regarding the Thanksgiving break closing, please do not hesitate to contact your Resident Advisor, Residence Hall Director, or the Office of Residence Life at (203) 392-5870.

Have a restful and relaxing Thanksgiving break, and best wishes for the remainder of the semester!

The Office of Residence Life

Dear Resident,

As a reminder, the Office of Residence Life will be offering an online room change process tomorrow Thursday, September 8th between 10:00 a.m. and 8:00 p.m. for students who are interested in changing rooms or residence halls.

Please be aware that space in Schwartz, Brownell and the West Campus Suites and all single options on campus are extremely limited and spaces may not be available for selection. This room change process is designed for individuals to select a different space on campus and not for matched roommates to move together. Roommate matching is not available for any room change process.

The Room Change Process:

Tomorrow Thursday, September 8th, between 10:00 a.m. and 8:00 p.m., you may log into your MyHousing Portal to participate in the room change process.

To view the available rooms that you are eligible for:

  • Select the “Room Selection” tab
  • Click “Select a Room/Suite”
  • Choose (No Filter) from the drop-down menu
  • Click on “Find Available Rooms”

Please note: if you choose to select a room, once you confirm your bed assignment and click submit, your room change is final and you are no longer entitled to your previous room.

Important notes:

  • Availability varies by building; if a room is not showing up when you search, then it is not available for the fall 2022 semester. In addition all buildings may not be available at this time.
  • Room changes occur on a first-come, first-served basis
  • All building credit limits remain in effect during room change.
  • Roommate matching is not available during this process.
  • Important: if you select into an empty double, you may be relocated into a space with another student to consolidate spaces.
  • Students who have submitted a room change request must move out of their current assignment by noon on Saturday, September 10th and into their new assignment between 12:00 p.m. and 4:00 p.m. on Saturday, September 10th.
  • Please be aware that if you have a vacancy in your room, you must keep the space open and clean for a roommate to be assigned at any time.
  • Further, if you choose a different room type, your bill and meal plan will be adjusted and you will need to pay any additional balance by September 12th.

Building Information

Below you’ll find each building's credit information for room selection.Your eligibility is based on your cumulative total credits, not counting Fall 2022 courses. In addition, please review the current costs associated with each building and room type prior to your selection.

  • Chase, Farnham, Hickerson, and Wilkinson (max credit 24)
  • Brownell Hall (min credit 20)
  • Neff Hall (max credit 60)
  • North Campus (min credit 45)
  • North Campus Single (min credit 60)
  • Schwartz Hall (min credit 27)
  • West Campus (not a first year student)

If you have any questions or need assistance, please feel free to contact the Office of Residence Life at 203-392-5870 or reslife@southernct.edu.

Best,

Office of Residence Life

Dear Owl,

Less than one month 'til the fall semester! With move-in just around the corner, we wanted to clarify a few important items.

Move-In Days

  •     August 25th: New Student Move-In (first-year students and new transfers)
  •     August 28th: Returning Student Move-In (students entering their second+ year and both new/returning graduate students)

Housing Assignments

You can view your fall housing assignment and roommate information on your MyHousing Portal at any time.

Early Move-In

Early move-in will be available for students with transportation conflicts (or other issues with their assigned move-in date) as early as August 21st; the fee is $38.50/night. Please complete the early arrival application on your MyHousing Portal (available now). The application will remain available until August 18th at noon. Requests will not be received or approved after the 18th.

To move in early you must be fully compliant with the university:

  •     Matriculated and registered for at least 6 course credits for the fall 2022
  •     Health compliant with an up-to-date health record (including all immunizations)
  •     Financially compliant with an up-to-date payment plan or balance paid in full
  •     Complete check-in forms located on your MyHousing Portal. (Available now).

Selecting a Move-In Time

You can visit your MyHousing Portal to select your move-in time beginning August 16th thru August 23rd at 12:00 noon. Sign-ups are located under “Assignments” on the main page of your MyHousing Portal. We have a maximum capacity for each sign-up block to allow for a streamlined move-in experience.

To select a move-in time, you must be fully compliant with the university:

  •     Matriculated and registered for at least 6 course credits for the fall 2022
  •     Health compliant with an up-to-date health record (including all immunizations)
  •     Financially compliant with an up-to-date payment plan or balance paid in full
  •     Complete check-in forms located on your MyHousing Portal. (Available now).

Parking Passes

Residents may now apply online for their fall 2022/spring 2023 parking permit. Anyone that applies by Sunday, August 21st will be able to receive their parking permit on Move-In Day.  

Important Updates

Washers and dryers remain available in all residence halls for a nominal fee (paid via HootLoot card, $2.00/load). Students can preload their HootLoot cards online or at pay stations around campus.

Students residing in apartments with private bathrooms (West Campus suites, North Campus Midrise and Townhouses, Brownell Hall, Schwartz Hall) should review the suggested "items to bring" and discuss shared items with their roommates, if applicable (shower curtains, cleaning products, kitchenware, etc).

We’re excited for your return to campus in just a few short weeks. In the meantime, we hope you enjoy the rest of your summer break. Please reach out via email (reslife@southernct.edu) or phone (203-392-5870) if you have any questions or concerns.

Sincerely,

The Office of Residence Life

Dear Resident,

We hope you’re having an amazing summer so far; we can’t believe it’s almost July! We wanted to send some reminders about upcoming deadlines, processes, and information.

  • The deadline to cancel your housing contract is June 30, 2022. After June 30th, you are financially bound to the terms and conditions of the housing contract for the entire academic year (fall and spring semester) and the housing contract cannot be canceled to reside off campus during the contract term. Please note: BannerWeb will be down for routine system maintenance June 30th and July 1st, so please plan accordingly. Requests to cancel your housing contract must be submitted by June 29th due to the system outage.
  • You will have the ability to change your meal plan, (if eligible based on your room assignment and if you are not a first-year student), starting July 1, 2022 until September 2, 2022. You can change your meal plan online through your MyHousing Portal by selecting the Meal Plan tab, and choosing any of the available options.

Room Change Information:

We understand that not all students were able to select their desired residence hall during Room Selection. In response, we are offering the following room change options:

  •     Waitlist - We will be offering a waitlist for Brownell Single Bedrooms, West Suites, North Midrise Single Bedrooms, North Townhouses and Schwartz Hall. You may access the waitlists through the Room Selection tab in your MyHousing Portal. Please do not select into more than one waitlist; multiple selections will make you ineligible to participate. The waitlists will be open until June 25th and placement from the waitlist will continue until the room change process on July 27th. All of your requested roommates must request the same hall on the waitlist if you wish to move together. Please know that adding your name to the waitlist does not guarantee placement in your desired residence hall. As a reminder, credit eligibility still applies and incoming first-year students are only eligible for Neff, Wilkinson, Hickerson, Chase and Farnham.
  •     The room change process opens for all residents on Wednesday, July 27th. Between 10:00 a.m. and 10:00 p.m. on 7/27, residents will be able to select any available room. You'll be able to view the room change process on your MyHousing Portal on the main page.
    • Under room selection on the main page, please click on "Select a room/suite" to participate.
    • Please note: roommate matching is not available during this room change process. You must remove any roommate matches on your account before the room change process. If you would like to choose a roommate, you may individually select any open room that you both meet the requirements for and assign yourselves individually to that room.
    • Availability varies by building, so if a room is not showing up when you search, it is not available for the fall 2022 semester.

Building Information

Below you’ll find each building's credit information for room selection. Your eligibility is based on your cumulative total credits. In addition, please review the current costs associated with each building and room type prior to your selection.

  • Brownell Hall (min credit 20)
  • Chase Hall (max credit 24)
  • Farnham Hall (max credit 24)
  • Hickerson Hall (max credit 24)
  • Neff Hall (max credit 60) (SINGLE options only)
  • North Campus (min credit 45)
  • North Campus Single Bedroom (min credit 60)
  • North Townhouses (min credit 90)
  • Schwartz Hall (min credit 27)
  • West Double (max credit 60)
  • West Suite (min credit 24)
  • Wilkinson Hall (max credit 24)

Remember to visit our website for more information about Move-In Day and more.

Office of Residence Life

Dear,

Thank you for participating in Room Selection for Fall 2022. Our records indicate that you have been assigned to the following residence hall and room for Fall 2022.

Hall :

Dining Plan:

You may view your room assignment and roommate(s), if applicable, through your MyHousing Portal.

Housing and meal plan charges will be added to your account next week and you will be able to view the charges through your BannerWeb account by Friday, April 22nd. Students are able to make changes to their meal plan starting July, 1, 2022 on your MyHousing Portal. Your assigned meal plan is applicable to your room type. Please be aware that any changes to your housing assignment or meal plan may alter your bill. 

If for any reason you no longer desire housing, you will have until June 30 at 11:59 PM to cancel your contract through your MyHousing Portal. After June 30th, you are financially bound to the terms and conditions of the housing contract for the entire academic year (fall and spring semester) and the housing contract cannot be cancelled to reside off campus during the contract term. You can cancel your housing starting now on your myhousing portal through the application tab.

Room Change Information:

We understand that not all students were able to select their desired residence hall during Room Selection. In response, we are offering the following room change options:

  • Option 1:
  • Waitlist - We will be offering a waitlist for Brownell Single Bedrooms, West Suites, North Midrise Single Bedrooms, North Townhouses and Schwartz Hall. You may access the waiting lists through the “Room Selection” tab in yourMyHousing Portal. Please do not select into more than one waiting list; multiple selections will make you ineligible to participate. The waitlists will be open until June 25th and placement from the waitlist will continue throughout the summer. All of your requested roommates must request the same hall on the waitlist if you wish to move together. Please be aware that adding your name to the waitlist does not guarantee placement in your desired residence hall. As a reminder credit eligibility still applies.
  • Option 2:
  • Room Change Process - We will be offering a room change process this summer in July for students who would like to change rooms. Please check your MyHousing Portal and Southern email for more information over the summer. Roommate matching is not available during the room change process. You will need to remove any roommate matches you may have on your account before the room change process. If you would like to choose a different roommate, you may individually select any open room that you both meet the requirements for and assign yourselves to that room. 

If you have any questions, please feel free contact our office.

We look forward to having you on campus next semester!

Office of Residence Life

 

Dear Owl,

We hope you’re settling in and your first week of classes is going well. The Office of Residence Life will be offering an online room change process on Thursday, September 8th between 10:00 a.m. and 8:00 p.m. for students who are interested in changing rooms or residence halls.

Please be aware that space in Schwartz, Brownell and the West Campus Suites and all single options on campus are extremely limited and spaces may not be available for selection. This room change process is designed for individuals to select a different space on campus and not for matched roommates to move together. Roommate matching is not available for any room change process.

The Room Change Process:

On Thursday, September 8th, between 10:00 a.m. and 8:00 p.m., you may log into your MyHousing Portal to participate in the room change process.

To view the available rooms that you are eligible for:

  •     Select the “Room Selection” tab
  •     Click “Select a Room/Suite”
  •     Choose (No Filter) from the drop-down menu
  •     Click on “Find Available Rooms”

Please note: if you choose to select a room, once you confirm your bed assignment and click submit, your room change is final and you are no longer entitled to your previous room.

  • Students who have submitted a room change request must move out of their current assignment by noon on Saturday, September 10th and into their new assignment between 12:00 p.m. and 4:00 p.m. on Saturday, September 10th.
  • Please be aware that if you have a vacancy in your room, you must keep the space open and clean for a roommate to be assigned at any time.
  • Further, if you choose a different room type, your bill and meal plan will be adjusted and you will need to pay any additional balance by September 12th.

As a reminder, students have the ability to change their meal plan (if eligible based on your room assignment and if you are not a first-year student) until September 2, 2022. After September 2nd, all meal plans are final. You can change your meal plan online through your MyHousing Portal by selecting the “Meal Plan” tab and choosing any of the available options.

If you have any questions or need assistance, please feel free to contact the Office of Residence Life at 203-392-5870 or reslife@southernct.edu.

Best,

Office of Residence Life