Pre-Award Information

2025-2026 FDG Request for Proposals

Kuali Build Submission Portal

Proposals must be submitted via Kuali Build by 4pm on Monday, November 4, 2024. All acknowledgements from co-proposers and chairperson(s) are due within three business days.

After submission, co-proposer(s) and chairperson(s) will receive an email from Kuali requesting approval/acknowledgement of the proposal. To indicate approval/acknowledgement, simply click on the link provided in the email, which will open the Kuali website where approval/acknowledgement can be indicated. Please note: If the principal proposer and the co-proposer(s) are from the same department, the chairperson will need to approve/acknowledge each request. For example, if the principal proposer is from Art, and the co-proposer is also from Art, the chairperson of Art will receive two approval/acknowledgement requests for the same proposal: one for the principal proposer and one for the co-proposer. Failure to approve/acknowledge the proposal will prevent it from being submitted for review. It is the responsibility of the applicant to submit the proposal on time and to ensure all acknowledgements by co-proposer(s) and chairperson(s).

Post-Award Information

Congratulations! Wondering what to do now that your proposed Faculty Development project has received funding?

Disbursement of Funds

Please exercise care in planning your project to ensure that you do not exceed the amount indicated in your award letter. The grant money must be used to support projects for the award period for which it is intended.  After one year any remaining funds will be returned to the Faculty Development Fund. 

For information on disbursement of grant funds, please contact Sponsored Programs and Research, at spar@southernct.edu. Please note that spending AAUP funds in any way that goes against state, university, or solicitation-specific guidelines may jeopardize a faculty member's eligibility for future funding.  

Scheduling and Room Arrangements

Most academic and cultural events on campus tend to be scheduled Wednesday or Friday. Full-day events planned when classes are in session are difficult for most faculty and students to attend because of classes and other responsibilities.  However, this may be appropriate for some programs having a specific group of participants.   

Room arrangements should be made as early as possible.  Most of the general-purpose rooms on campus are booked well in advance of an event. No single office is responsible for room reservations. The following provides information about who schedules space in a particular building. Please note that your classroom key is universal and should open all classrooms in your building. If you have a question or concern about keys and/or access to your event location, please either ask your department secretary or the person with whom you reserved the room.

Academic space for non-credit activities, is reserved through the Scheduling Office, John Lyman Center for the Performing Arts.  Arrangements may be made with Ms. Arlene Lucibello, Ext. 2-6165.  

Rooms in the Adanti Student Center (ASC) are scheduled through Ms. Janet Klicsu, ASC 325, Ext. 2-5513.  

Space in the John Lyman Center for the Performing Arts is scheduled through Mr. David Starkey, Ext. 2-6163.  

Space in Connecticut Hall is scheduled through Ms. Janet Klicsu, ASC 325, Ext. 2-5513. 

Space in Pelz Gymnasium and Moore Fieldhouse is scheduled through Mr. Joseph Hines, MFH 207, Ext. 2-6016. 

Arrangements for audiovisual equipment, podiums, and similar items must be made with AV/TV and Multimedia, in Buley Library at the IT Help Desk on the 1^st floor, Ext. 2-5400.

Refreshments

Modest refreshments may be provided for seminars, workshops, and other programs so long as compliance with the university's policy is demonstrated. Please read very carefully the Refreshment Policy issued by Finance and Administration. Refreshments are arranged through campus food services. You will need to contact Catering at x26987. Sodexo will work with your food budget and discuss menu options. Please note that Faculty Development has no control over catering. Any issues must be resolved directly with the director of catering.

Publicity

Sponsored activities are open to all full and part-time faculty members.  Staff, students, and members of the greater New Haven community may be invited and should be welcome at many, if not most, events.  

Funded activities must be promoted by proposers. Contact the Office of Integrated Communications and Marketing directly to get events added to the university calendar. Consider using an email/social marketing campaign(s).

All promotion and event materials should contain the phrase, “This activity is funded by a Faculty Development Grant at Southern Connecticut State University.”

Evaluation of Faculty Development Projects

Your project must be evaluated with a formal instrument. In addition, you are required to ask participants to sign in, tracking attendance at any grant-funded events.  Sample evaluation instruments and sign-in sheets can be found below. Please submit these records to Jennifer Hudson, Faculty Development Associate, Faculty Development, BU 213, within ten days of the event.

In addition, you are asked to complete the Project Report Form. The Request for an Extension Form should be used as the template in the event extenuating circumstances hinder progress on the project. All extensions are subject to administrative approval. Please Note: Any funds unaccounted for shall be returned to the university and be added to the allocation for the competition in the following year.

Sample Evaluation & Attendance Forms:

• Sample Attendance Sheet

• Sample Evaluation (Workshop)

• Sample Evaluation (Lecture)