The Satisfactory Academic Progress (SAP) policy is based on federal guidelines that require each college and university to ensure that student aid applicants are progressing through their academic programs at an acceptable pace while maintaining an acceptable cumulative grade point average. The policy is separate and apart from other academic policies at the university.
Satisfactory Academic Progress Standards
SAP standards are composed of two measures: qualitative (GPA) and quantitative (earned credits completion rate).
Grade Point Average (Qualitative)
Grade Point Average (Qualitative) Undergraduate students are expected to maintain a cumulative grade point average of at least 2.0 at SCSU and graduate students are expected to maintain a cumulative grade point average of at least 3.0.
Credit Completion Rate (Quantitative)
Undergraduate students are expected to successfully complete at least 67% of the cumulative credits attempted at SCSU. Failed courses (F), audited courses (Z), courses which the student never attended (N), Incompletes (I), withdrawals (W, WF, and WP), course repetitions, non-credit remedial courses and grades not reported by a professor (R) will be included in this assessment. Transfer credits will be counted as attempted and earned credits in the calculation for determining SAP. For example:
|Summer 2016||3 credits|
|Fall 2016||15 transfer credits|
|Fall 2016||15 credits|
|Spring 2017||15 credits|
In this example, the student transferred and registered for a total of 48 credits during summer, fall and spring. Based on 48 credits, the student needs to pass a minimum of 32 credits (48 attempted credits multiplied by 67% = 32 credits) to successfully complete the credit completion rate. Note: If the student in this example had attempted credits during the winter 2017 and/or spring 2017 intersessions, those attempted credits would have been included in the calculation.
Maximum Credit Hours
Maximum Credit Hours: A student is eligible to receive financial aid for up to 150% of the published credit hours for their educational program. This means a student in a 120 credit educational program reaches the 150% maximum at 180 attempted credits. This includes transferred credits. The student will not be eligible for financial aid for credits attempted in excess of 180 credits.
Students working toward a second bachelor's degree must be aware of the 150% rule. The student pursuing a second bachelor's degree is eligible for up to 60 attempted credits toward the second bachelor's degree if the program is a 120 credit program.
Students failing one or more of the SAP standards are ineligible to receive financial aid from the following federal and state financial aid programs managed by the Office of Financial Aid & Scholarships for the entire academic year (i.e., summer, fall and spring semesters) such as:
- Federal Pell Grant
- Federal Supplemental Educational Opportunity Grant
- Federal Direct Loan (subsidized and unsubsidized)
- Federal Direct PLUS Loan (for parents of undergraduate students)
- Federal Direct Graduate PLUS Loan
- Federal Work Study
- Connecticut Aid to Public Schools Grant
- Roberta B. Willis Scholarship Grant (formerly Governor's Scholarship) - Need Based Grant
- Connecticut State University Grant
- State Scholarship and Grant Programs
After grades are posted in May, students who have not met the SAP standards will be notified in writing of their ineligibility to receive financial aid at SCSU. If extenuating circumstances exist which caused the student to fail one of the SAP standards, the student can submit an appeal for reinstatement of his/her financial aid as determined by SCSU. SAP appeals may be based on factors such as: (1) the death of a relative; (2) an injury to or illness of the student; or (3) other special circumstances.
Filing an Appeal
To file an appeal, the student must:
- Complete the SAP Appeal Form
- Attach a written statement that addresses the extenuating circumstances that led to he/she failing to meet SAP and what has changed that will allow him/her to meet the SAP standards during the next academic year.
- Provide supporting documentation of the extenuating circumstances. Supporting documentation may include a doctor's note, police report, letter from a counselor, or any other legal document that supports what is indicated in the student's written statement.
The SAP Appeal Form, written statement and supporting documentation must be emailed to SapAppeal@southernct.edu or faxed to (203) 392-5229 for review and resolution. Go to the Forms and Documents section of our website and click SAP Appeal Form (undergraduate students) to download the form.
The SAP Appeal Form, written statement and supporting documentation must be emailed to SAP-Grad@southernct.edu for review and resolution. Go to the Forms and Documents section of our website and click SAP Appeal Form (graduate students) to download the form.
The SAP Appeals committee reviews undergraduate appeals and the School of Graduate Studies reviews graduate appeals. Once reviewed:
- The student's appeal may be denied thus making him/her ineligible for any Title IV funding and most other financial assistance for the next academic year. In this case, the student must regain eligibility without financial aid before consideration of a second appeal; or
- The student's appeal may be approved. This will allow the student to receive financial aid contingent upon the successful completion of the requirements set forth in the SAP contract. The student will be placed on financial aid probation. Financial aid probation is a status a school assigns to a student who is failing to make SAP and successfully appeals. Eligibility for aid may be reinstated for one semester.