Procurement Policies and Procedures
CSCU Policy
CSCU Contracting and Signatory Authority Policy
Public Official and State Employees Guide to the Code of Ethics
SCSU Procedures
Delegated Authority – Please see below for the current delegated authority for all contracts*, purchase requisitions, purchase orders, and invoices.
All contracts must be reviewed and approved by Procurement prior to signature and are subject to CSCU Contracting and Signatory Authority thresholds & Board of Regents (BOR) Review Requirements:
- $1M–$2.5M: Submitted to the BOR as information after execution by two delegated signatories.
- Over $2.5M: Requires BOR approval prior to execution.
| Position | Dollar Limit (up to) |
| President | Unlimited |
| Vice President for Finance & Administration (CFO) |
Unlimited |
| Provost & Vice President for Academic Affairs | Unlimited |
| Vice President for Student Affairs | $500,000 |
| Vice President for Institutional Advancement |
$500,000 |
| Vice President for Diversity,Equity, and Inclusion |
$500,000 |
| Vice President for Enrollment Management | $500,000 |
| Chief Information Officer |
$500,000 |
| Controller |
$100,000 |
| Director of Business Services |
$100,000 |
| Associate Vice President for Capital Budgeting and Facilities Operations |
$100,000 |
| Director of Athletics | $50,000 |
| ORG Manager (Budget Authority) | $5,000 |
Appearance and Reasonable Tests
When making purchasing decisions using any source of funds, it is essential to apply the "appearance test"- consider how the purchase would be perceived by external constituents if publicly reviewed.
Additionally, ask yourself, "Is this expenditure necessary for a faculty or staff member to perform their duties or for the university to conduct its normal business?"
Using these tests as a guide will help faculty and staff make informed and responsible decisions. It is important to avoid not only the reality of poor fund management but also the appearance of it.