CSCU Policy
- CSCU Procurement Manual
- CSCU Contracting and Signatory Authority Policy
- CSCU Use of Institutional Funds for Gifts, Social Functions, Sponsorships & Donations Policy
- Public Official and State Employees Guide to the Code of Ethics
SCSU Procedures
Delegated Authority – Please see below for the current delegated authority for all contracts*, purchase requisitions, purchase orders, and invoices.
*All contracts must be reviewed and approved by Procurement prior to signature and are subject to CSCU Contracting and Signatory Authority thresholds & Board of Regents (BOR) Review Requirements:
- $1M–$2.5M: Submitted to the BOR as information after execution by two delegated signatories.
- Over $2.5M: Requires BOR approval prior to execution.
| Position | Dollar Limit (up to) |
|---|---|
| President | Unlimited |
| Vice President for Finance & Administration (CFO) | Unlimited |
| Provost & Vice President for Academic Affairs | Unlimited |
| Vice President for Student Affairs | $500,000 |
| Vice President for Institutional Advancement | $500,000 |
| Vice President for Diversity, Equity, and Inclusion | $500,000 |
| Vice President for Enrollment Management | $500,000 |
| Chief Information Officer | $500,000 |
| Controller | $100,000 |
| Director of Business Services | $100,000 |
| Associate Vice President for Capital Budgeting and Facilities Operations | $100,000 |
| Director of Athletics | $50,000 |
| ORG Manager (Budget Authority) | $5,000 |
When making purchasing decisions using any source of funds, it is essential to apply the "appearance test"- consider how the purchase would be perceived by external constituents if publicly reviewed.
Additionally, ask yourself, "Is this expenditure necessary for a faculty or staff member to perform their duties or for the university to conduct its normal business?"
Using these tests as a guide will help faculty and staff make informed and responsible decisions. It is important to avoid not only the reality of poor fund management but also the appearance of it.
All software purchases must be reviewed and approved by Information Technology (IT) prior to procurement.
Proof of IT approval must be included in the requisition packet.
IT will evaluate the following:
1. Check for compliance with federal, state, and BOR technology requirements
- HIPAA, FERPA, GLBA, IT-004, CSU Procurement, etc.
2. Check for technology compatibility with SCSU
- Inputs are available
- Outputs are compatible
- Data access is appropriate
- Privacy
- Identify the data involved
- Group the data into existing categories
- For each category of data, contact the data owner
- Network access is appropriate
- IT has the capacity to support it
- IT has the capacity to implement it
- Long-term funding and support to be considered
3. Data Privacy
- Identify the data involved
- Group the data into the existing categories
- For each category of data, contact the data owner
Required Submission
Software: Complete IT Protocol Request Form
Hardware: Submit a request via email to HelpDesk@SouthernCT.edu
Requisition Requirement: Documentation of IT approval must be attached to all requisition packets for both software and applicable hardware purchases