The University Procurement Services Department provides oversight of the following areas: Purchasing Commodities, Service Contracts, Leases, Construction, Personal Service Agreements (PSA), Student Affiliation Agreements, and Facilities Use Agreements.
Methods of Procurement:
- Purchase Orders (POs)- Standard method for procuring goods and services.
- Contracts- Formal agreements used for complex procurements or ongoing services.
- Only Office of the Attorney General templates can be used. Contract review takes 4-8 weeks at SCSU. Please plan purchases accordingly.
Fiscal Year 2027 Purchasing Requisition
At this time, departments may begin entering requisitions and submitting them to Procurement at Procurement@SouthernCT.edu. Please note that while submissions are being accepted now, Procurement staff will not be able to enter or process these requisitions until the new fiscal year officially begins on July 1, 2026.
The Fiscal Year 2026 deadline was June 1, 2026. Purchase requisitions for FY2026 are no longer being accepted.
Purchase Requisition Definitions:
Purchase Requisition
The document that defines the need for goods and/or services. The PR is an internal document used to define the need for goods or services. It reserves funds but it does not create a contractual obligation with a vendor. The PR is the first step toward generating a Purchase Order (PO).
Once completed, it must be printed and signed by the appropriate Banner Org manager(s) to authorize the expense, then forwarded to the Purchasing Department for processing.
For detailed instructions, see the SCSU Online Purchase Requisition Procedures.
Standing Order
A standing order is a recurring purchase order issued by a single department for goods or services delivered on a regular schedule. It is tied to a specific budget and department, ensuring consistent deliveries without needing repeated approvals.
Blanket Order
A blanket order is a flexible purchasing agreement not tied to a specific department or budget line. It allows multiple departments to order goods or services from the same vendor as needed, under one open order, without individual accounting assigned until each use.