Department: Procurement Services
Position Type: Temporary, Part-Time (up to 19 hours per week)
Location: Southern Connecticut State University, New Haven, CT
Posting Date: May 29, 2025
Application Deadline: June 5, 2025

Position Summary

Southern Connecticut State University (SCSU) is seeking a detail-oriented and proactive individual to serve as a University Assistant in the Procurement Services department, with a focus on supporting the Procurement Card (P-Card) Program. This temporary, part-time position assists with training, compliance, and administrative functions related to the university’s P-Card operations.

Responsibilities

Under the supervision of the Procurement Card Program Administrator, the University Assistant will:

• Assist with onboarding and training new cardholders, including preparation of materials and tracking completion.
• Assist with supporting ongoing cardholder compliance through audits, transaction reviews, and documentation follow-up.
• Aid in the administration and maintenance of the U.S. Bank Access Online system, including profile updates, reporting, and account reconciliation support.
• Respond to inquiries from departments and cardholders regarding P-Card policies and procedures.
• Help maintain accurate records for audits, training, and reporting.
• Assist with other procurement and administrative duties as assigned.

Qualifications

Required

• Strong organizational, analytical, and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple tasks and deadlines with attention to detail.
• Comfortable learning and navigating online systems and databases.

Preferred

• Experience with Ellucian Banner or similar ERP systems.
• Familiarity with procurement or finance processes, particularly related to purchasing cards.
• Prior experience working in a university or compliance-focused environment.

Work Schedule

• Up to 19 hours per week.
• Schedule to be determined in coordination with the Procurement Card Program Administrator.

Compensation

• Hourly rate commensurate with experience and university guidelines.

Application Instructions

Interested candidates should submit the following:

1. A cover letter outlining relevant experience and interest in the position.
2. A current resume.
3. Contact information for three professional references.

Please send application materials to:
Nina Cote
Director of Business Services
CoteN1@southernct.edu

The expected start date is as soon as possible.