Rank: Administrator III
Search Number: [S24-010]
Job Posted: April 30, 2024

Southern Connecticut State University is a diverse and student-centered university dedicated to academic excellence, access, and service for the public good. Southern provides a supportive and welcoming environment for all members of its community through a campus wide commitment to social justice.  Founded as a teacher’s college in 1893, Southern has evolved over the past century into a comprehensive public university of more than 9,000 students, offering graduate and undergraduate programs in the liberal arts and professional disciplines. It is one of four universities in the Connecticut State Colleges and Universities System. The University is located in New Haven, a city rich with arts and culture, and less than 90 miles from New York City and 140 miles from Boston.

Under the supervision of the AVP, the incumbent of this position will assist in a wide variety of accounting, budgeting, reporting, and financial responsibilities.

Position Responsibilities

Support the AVP in the management of the annual facilities operating and capital budgets.  Responsibilities include, but are not limited to, assisting with budget development, tracking actual expenses against budget, and special reporting as requested.

Under the direction of the AVP, coordinate the financial cycle for purchasing for capital projects.  Responsibilities include, but are not limited to, creating the documentation to request for funds for approved projects from quotes provided by facilities department heads, preparing requisitions, receiving invoices, and managing the approval workflow within facilities.

Under the direction of the AVP, coordinate the financial cycle for purchasing for operations.  Responsibilities include, but are not limited to, supporting facilities department heads in requisitioning from quotes or blanket purchase orders for approved vendors from past practice, receiving invoices, and managing the approval workflow within facilities.

Under the direction of the AVP and with input from facilities department heads, perform basic accounting tasks for the department.  Responsibilities include, but are not limited to, preparing journal entries for facilities chargebacks and other cost transfers as needed, and managing pcard activity including monthly reconciliations and preparing records for the annual audit.

Assist the AVP with internal reporting / management reporting.  An example would be tracking the spending against CSCU2020 funding transferred to campus and maintained at the System Office.

Assist in payroll time reporting for staff. 

Assist in information systems implementation/upgrades as they pertain to facilities.

Assist in audits including, but not limited to, annual financial audits and biennial state APA control audits.

Acts as a general resource for internal and external financial inquiries. 

Qualifications

Bachelor’s degree required.  One (1) year of financial experience required.  Demonstrated strong oral and written communications skills, as well as strong interpersonal skills are required.  Demonstrated knowledge and ability to utilize enterprise software and Microsoft Office Suite are required.  Alternate credentials and/or experience demonstrating an ability to perform the job functions will be considered in lieu of these requirements.

Application

For full consideration, please submit a cover letter of application, resume, and contact information for three professional references to Eric Lessne, LessneE1@southernct.edu by May 21st, 2024. Review of applications will begin immediately, for best consideration submit by May 15th, 2024. The position will remain open until filled.

Southern Connecticut State University is an Affirmative Action/Equal Employment Opportunity Employer. The University seeks to enhance the diversity of its faculty and staff. People of color, women, veterans, and persons with disabilities are strongly encouraged to apply.