Some students are known by a first name that is different from their legal first name, i.e. their preferred name. Southern Connecticut State University has created an option for students to request their preferred first name to display in select locations.
Students are able to add a preferred first name to their student information profile by submitting a preferred first name request form in Banner Web under the Student Records menu. Upon approval, the Registrar’s Office will send a confirmation email to the student and the preferred first name will replace a student’s legal name as it appears on course lists, degree evaluations, unofficial transcripts, Blackboard, and SCSU student email. The University reserves the right to approve or disapprove preferred first name change requests.
Use of a preferred first name on the Hoot Loot photo ID card is optional. If a student decides to use a preferred first name on their Hoot Loot Card, they must visit the Card Office and complete a Hoot Loot Replacement Form using their preferred first name on the form. They must also present their confirmation email which will include a fee waiver notice. The fee waiver will only apply upon surrender of their original Hoot Loot ID card. Replacements thereafter will be subject to standard fees.
Required use of legal name
In some instances, students’ legal names must always be used regardless of whether preferred names have been added to the system. Legal names will always appear on all external use reports and documents including, but not limited to, hiring paper work, paychecks, accounts payable checks, student billing, financial aid forms, tax forms, official University transcripts, official diplomas, and any other documents required by law. Legal first names can only be changed on these records when students pursue a legal name change with their home state and/or federal authorities and then submit that documentation to the Office of the Registrar.
If students are using a preferred name in the campus systems they must be prepared to use legal name and identification in all instances where legal identification or official information is necessary. In addition to the areas noted above, a SCSU ID card that displays a preferred name cannot be used as a valid form of identification where it is normally accepted such as in DHS I-9 hiring forms, and in some states for voter check-in during official elections. All students with a preferred name on a University ID card are encouraged to obtain a legal State ID, driver’s license, international ID, and/ or a Federal Passport for identity verification purposes when needed.
The use of a preferred name in the University system may also lead to more intensive examinations when seeking certain federal or state security clearances or background checks. You are encouraged to disclose this information to your investigating authorities ahead of time to avoid unexpected discrepancies and delays.
Any student found to have abused this service for the purposes of fraudulent representation will be subject to a student conduct investigation.