Search #: S19-057
Rank: Administrator III
Job Posted: March 23, 2020
Southern Connecticut State University is a diverse and student-centered university dedicated to academic excellence, access, and service for the public good. Southern provides a supportive and welcoming environment for all members of its community through a campus wide commitment to social justice. Founded as a teachers college in 1893, Southern has evolved over the past century into a comprehensive public university of more than 10,000 students, offering graduate and undergraduate programs in the liberal arts and professional disciplines. It is one of four universities in the Connecticut State Colleges and Universities System. The University is located in New Haven, a city rich with arts and culture, and less than 90 miles from New York City and 140 miles from Boston.
Under the supervision of the Business Manager for the SCSU Foundation, the Business Analyst will be primarily responsible for maintaining accurate financial records associated with SCSU’s Foundation and Institutional Advancement. Primarily responsible for maintaining the appropriate accounting records, recording donation receipts via financial software, other revenues and expenditures for various funds and endowments.
Assists in maintaining all accounting transactions related to the SCSU Foundation. This includes recording, analysis and reconciliation of transactions and accounts within the financial software system.
Assists in managing the day to day business activities of the office. Works with internal and external constituents to resolve questions/concerns on payables and gift designation. Acts as the general resource person for financial and payable inquiries.
Supports supervisor in facilitating accurate, clear and timely communication concerning Foundation business, functions and activities.
Assists in the development and monitoring of the annual budget for the Foundation.
Manages the Foundation’s Accounts Payable and Receivables as directed.
Maintains the subsidiary ledgers for all Banking and Investment accounts including all reconciliations and analysis.
Provides support to the Foundation board and committee meetings.
Prepares and processes all donations in financial software and ensures the appropriate fund type is used (unrestricted, temporarily restricted and permanently restricted). Also generates various journal entries and researches anomalies.
Assists with the annual audit and works directly with external auditors and supervisor to respond to and gather requested information for the annual audit.
Prepares and manages annual IRS 1099 tax reports and returns.
Prepares, reviews and processes cash disbursement vouchers for payment.
Assists Business Manager with preparation of Financial Reports including but not limited to: temporarily restricted funds balances to internal departments, annual endowment report preparation and distribution to external donors and internal constituents and other various financial reports and/or spreadsheets to external donors, University Dean’s, Department Chairs and other Foundation account holders.
Maintains all documentation and file systems for the Foundation.
Assists in the creation and continuous review of accounting control systems, policies and procedures for the Foundation.
May supervise student workers or others as needed.
Performs other duties and responsibilities related to those above which do not alter the basic level of responsibility of the position.
Required: Bachelor’s degree required (Accounting/Finance/Business major preferred). Minimum of three years’ experience in accounting or a fiscal or business office. Excellent computer and mathematical abilities. Demonstrated ability to establish office systems and procedures; work effectively with students, faculty and external constituents to exercise sound judgement to simultaneously manage multiple tasks and to analyze problems and recommend effective solutions. Demonstrated ability to maintain confidentiality requirements associated with all business matters of the Foundation and University.
Preferred: Experience using Raiser’s Edge or a similar donor database; Financial Edge or a similar accounting system; and donation platform software such as iDonate, Greater giving, Online Express, etc. These qualifications may be waived for individuals with appropriate alternate experience.
For priority consideration, please submit a letter of interest, resume, and contact information for three professional references to Mary Verner at firstname.lastname@example.org by April 3, 2020. Review of applications will begin on April 5, 2020 and the position will remain open until filled.
SCSU is an Affirmative Action/Equal Employment Opportunity employer. The University seeks to enhance the diversity of its faculty and staff. People of color, women, veterans, and persons with disabilities are strongly encouraged to apply.