University Assistant – School of Business

(This is a temporary, part-time position which may be renewed at the discretion of the University.)

Position Responsibilities

  • The University Assistant (UA) assists with supporting the planning and execution of high-quality events, meetings, and conferences that engage the Southern Connecticut State University School of Business’s internal and external communities. This will include but is not limited to: meetings, workshops, professional and faculty conferences, college events, student specific events, off-campus dinners, and gala celebrations.
  • Assists with coordinating events which includes a variety of tasks such as space reservations, menu selections, determining and overseeing staffing needs for each event, publicizing events by providing details to the social media team, coordinating all necessary AV needs, and interfacing with university events staff and external vendors.
  • The UA works closely with School of Business managers, coordinators, directors, etc. to develop event goals, budgets, and detailed plans to ensure outstanding results. The UA is responsible for working with Integrated Communications and Marketing to create meeting materials, signage and invitations as needed.
  • This position may oversee student staff as well as key logistical and administrative activities that support the School’s events and overall event planning infrastructure.

Position Qualifications

Southern Connecticut State University is seeking an energetic, detail-oriented, and self-motivated University Assistant to support School of Business events. 

  • Bachelor's degree or an equivalent combination of education and experience required.
  • 1-3 years of related work experience coordinating a variety of events and programs in a year-round, complex, ambiguous environment.
  • Customer service oriented with the ability to multi-task working on simultaneous events and multiple priorities at one time.
  • A thorough understanding of event planning and management, including: logistics, budgets and event marketing.
  • Excellent customer service skills working with both internal and external stakeholders.
  • Team-oriented with the ability to work independently or part of larger team to manage events, programs and other projects with the ability to work autonomously.
  • Attention to detail and exceptional organizational skills.
  • Ability to maintain composure and ability to keep calm when under pressure to meet deadlines and deal with client changes.
  • Skilled in oral and written communication, and able to communicate professionally and effectively on behalf of the university.
  • Proven experience successfully handling multiple events at different stages simultaneously.
  • Ability to maintain a flexible schedule to accommodate the School’s needs.
  • Proficiency in Microsoft Office applications: Word, Excel, PowerPoint.

Application

Interested applicants should email a resume and cover letter to Amy Grotzke, Asst. Director of External Relations, School of Business at:  GrotzkeA1@southernct.edu