Grants Fiscal Administrator

Rank: Administrator IV
Search Number: S23-005
Job Posted: Director of Accounting Services

Southern Connecticut State University is a diverse and student-centered university dedicated to academic excellence, access, and service for the public good. Southern provides a supportive and welcoming environment for all members of its community through a campus wide commitment to social justice. Founded as a teacher’s college in 1893, Southern has evolved over the past century into a comprehensive public university of more than 10,000 students, offering graduate and undergraduate programs in the liberal arts and professional disciplines. It is one of four universities in the Connecticut State Colleges and Universities System. The University is located in New Haven, a city rich with arts and culture, and less than 90 miles from New York City and 140 miles from Boston.

Under supervision of the Director of Accounting Services, responsible for fiscal management, accounting, and financial reporting of post-award grants administration as well as student financial aid. Provides administrative support and oversight for Federal, State, Private, and other grants, and financial aid exceeding one hundred million dollars annually.

Supervision Exercised


Position Responsibilities

Works closely with the Office of Sponsored Programs and Research (SPAR), campus grant administrators, the Financial Aid Department and Federal and State regulators and auditors in successfully meeting all grant and student financial aid reporting and financial processing needs.

Reviews and analyzes, grant budgets, program plan contracts, grant subcontracts, grant expenditures and their revisions to ensure accuracy and conformity with University Fiscal Policy and Federal and State statutory and policy requirements. Establishes and monitors payroll for grants including work-study transactions ensuring unallowable payroll expenditures are moved to the correct home department.

Collaborates with SPAR for activities related to post-award administration ensuring all fiscal deadlines are met regarding the reconciliation of funds to be drawn down and coordinates the preparation of grant-related documents and reports.

Interprets and applies Federal regulations and organizational policies and procedures relative to the administration of Federal, State, and other grants.

Maintains proper fiscal administration of grants and contracts including the establishment of financial records, budgets and payment procedures in Ellucian Banner. Responsible for monthly reconciliation and maintenance of accounts receivable for grant accounts. Produces invoices utilizing Core-CT as well as reconciliation between Core-CT and Banner.

Prepares regular financial reports reflecting activities of grant and contract projects for grantees, granting agencies and auditors. The incumbent is responsible for the preparation and submission of annual financial reports including audit schedules.

Manages the annual SEFA submission. Manages the annual FISAP submission.

Compiles and coordinates information for the OMB Circular A-133 audit. Acts as liaison between grantees and Federal, State, and other grant agencies.

Reviews documents charging grant accounts to ensure compliance with the terms of various grant contracts, Federal, State and University regulations in the procurement of all supplies, equipment and services required by the contract award.

Monitors Time and Effort Reports to ensure all Federal and Federal-Pass-Through grantees complete and record the time and effort personnel spend on grant activities.

Reviews all Purchase Card transactions charged to grant accounts and maintains appropriate Purchase Card transaction logs. Initiates and posts monthly journal entries posting expenditures to the appropriate grant accounts for all grant-related transactions including payroll and purchasing card transactions. Post-Award Grants Administration Manager

Prepares and processes cash drawdowns, deposits, and transfers of funds in compliance with grant and financial aid requirements allowing the University to realize optimal cash management. Prepares and posts all cash drawdowns, deposits, billings, and transfers for grants and student financial aid transactions.

Performs other duties and responsibilities related to those above which do not alter the basic level of responsibility of the position.


Bachelor’s degree in business related field (master’s degree preferred) and four years of experience in technical accounting, budget preparation, contract administration, grants administration or a closely related field. Considerable knowledge of and ability to interpret and apply Federal, State, and university regulations with knowledge of OMB circulars A21, A-133 and the Federal Grants Handbook. Ability to utilize various financial and accounting systems. Excellent interpersonal, communication skills, organizational and leadership skills. Extensive experience in the use of MS Office; specifically, Excel with strong analytical skills. Experience and ability to extract and build reports with query software. Credentials and/or experience substantially comparable to the above may also be considered.


For full consideration, please submit a cover letter of application, resume, and contact information for three professional references to Ajay Chhabra at by June 6, 2023. The position will remain open until filled.

Southern Connecticut State University is an Affirmative Action/Equal Employment Opportunity Employer. The University seeks to enhance the diversity of its faculty and staff. People of color, women, veterans, and persons with disabilities are encouraged to apply.