Director of Alumni Relations

Rank: Administrator V

Search Number: S21-020

Position Summary:

Under the supervision of the Associate Vice President of Institutional Advancement, the Director of Alumni Relations is responsible for the effective planning and management of a comprehensive Alumni Relations program for 80,000+ of the University’s Alumni. Part of this responsibility is met by serving as liaison to the Alumni Association Inc., the official body that represents Alumni. In performing duties of this position, the Director must be able to foster positive working relationships with the various individuals, groups and constituencies. The ultimate goal is to build relationships with the constituencies in support of the advancement of the University.

Position Responsibilities:

Responsible for the overall planning and initiation of an Alumni Relations program with the goal of significantly improving Alumni involvement, participation, and revenue.

Works closely with the SCSU Alumni Association, Inc. to direct, promote and develop comprehensive and diversified Alumni service programs including, but not limited to, Homecoming and Reunion activities, regional and national chapter development, awards activities, special recognition events, educational programs, Alumni/Admission Ambassador Program, Alumni Mentor Program, Student Alumni Chapter, Corporate Alumni receptions, Alumni trips and social events, and Alumni benefits and marketing services.

Provide supervision to the Alumni Relations staff who will assist with program development and other Alumni Relations needs.

Provides leadership in coordinating the activities of the staff and Alumni volunteers, and encourages positive working relationships between and among these groups.

Implements the goals of Alumni Relations and Institutional Advancement by representing them through written and oral communication in a professional manner.

Provide direction, oversight and collaboration with the office of Public Affairs in the preparation and production of Alumni publications including the Alumni magazine and other materials as needed.

Support of the Development Office in their fundraising activities. Serve as a liaison with the Alumni Association to initiate/advance Alumni support.

Determine fiscal requirements of Alumni Relations and prepare budgetary recommendations; monitor, verify and reconcile expenditures of budgeted funds.

Provide leadership and staff support to the Alumni Association for Board of Directors and committee meetings.

 Responsible for the day-to-day activities and oversight of the Alumni Association. Provides oversight and direction in budget development and management, in consultation with the Vice President, Associate Vice President, and the Board of Directors.

Attends functions as a representative of the University and Alumni Relations as needed and serves as a liaison to local community groups and external organizations for the purpose of promoting Alumni involvement, contributions, and goodwill.

Responsible for the creation of alternative revenue source sponsorships for alumni programs. As such is responsible for oversight and evaluation of all programs and the contractual negotiations required.

Prepares and edits all reports, correspondence and other materials for distribution to over 80,000 alumni. Responsible for total accuracy of copy and publication directed to Alumni.

Responsible for the expansion of Alumni web resources and publication/promotion of such.

Works to update and maintain the computerized database of Alumni records and protects the privacy of the records with appropriate policies and procedures (to be developed). Includes the capture and updating of Alumni contact information and profiles.

Responsible for the creation and expansion of all Alumni interactions and relationships.

Identifies, cultivates and solicits Alumni donor prospects in coordination with Development Office.

Works to identify volunteers and community leaders for increased involvement in potential Board service to SCSU, the Alumni Association, The Foundation, programs and organizations.

Develops and administers programs and activities designed to maximize use of existing resources.

Directs and coordinates the establishment of schedules, task assignments and allocation of man-hours and equipment to ensure compliance with departmental commitments.

Provides assistance to the Vice President and AVP as needed to support the mission of IA.

Performs other duties and responsibilities related to those described above which do not alter the basic level of responsibility of the position.

Qualifications:

A bachelor’s degree and at least five to seven years of experience in the development of a professional Alumni Relations program at institutions similar to Southern Connecticut State University. Master’s degree preferred. Excellent interpersonal skills and ability to work with groups of volunteers. Strong organizational skills and attention to detail.

Working knowledge of fiscal management practices. Ability to speak and write effectively and to prepare publications required. Experience with computers and windows-based software is required. Ability to work as a team member. Must be willing to travel and work evening and weekend hours.

Application:

For full consideration, please submit a letter of application, resume, and 3 professional references with contact information by December 3, 2021. Send electronic materials to Brett Santo at SantoB1@southernct.edu. Review of applications will begin immediately and the position will remain open until filled.

 

Southern Connecticut State University is an Affirmative Action/Equal Employment Opportunity Employer. The University seeks to enhance the diversity of its faculty and staff. People of color, women, veterans, and persons with disabilities are encouraged to apply.