Associate Registrar

Search Number: S22-033
Rank: Administrator IV
Pay: Salary beginning at $74,892 (based on education / experience)
Job Posted: 9/1/2022

Southern Connecticut State University seeks an innovative and energetic professional to join our team of dedicated and talented professionals in the Registrar’s Office.  The Associate Registrar-Curriculum Management will provide critical leadership in a dynamic academic environment that requires strategic thinking, strong project management skills, the ability to build relationships and project confidence with campus constituents, and the technical aptitude to optimize and upgrade systems that will enhance the student, faculty, and staff experience.  Reporting to the University Registrar, the Associate Registrar-Curriculum Management is primarily responsible for the implementation of academic programs and courses, including publication in the university catalogs, and management of curriculum in the student information system, degree evaluation, and education planning tools. 

The campus is in historic New Haven, Connecticut, a city rich in art and culture.  Southern Connecticut State University is a diverse and student-centered university dedicated to academic excellence, access, and service for the public good. Southern provides a supportive and welcoming environment for all members of its community through a campus wide commitment to social justice. This is a full-time position at 35 hours per week. Employees may be eligible for a partial remote work schedule upon management approval, depending on department needs, and after an initial working period is complete. This position is part of the State University Organization of Administrative Faculty (SUOAF) union. Employee benefits include a tuition waiver program for the employee and qualifying dependents, up to 13 paid holidays annually, and a generous vacation/sick/personal leave package. In addition, the state offers excellent health insurance and retirement benefits. For more information please visit Employee Benefits page.


Master's degree required. Minimum four years’ experience in higher education environment, including relevant experience in Registrar, Academic Affairs, and/or Enrollment Management office. Demonstrated abilities as follows: a) must be able to develop/collaborate on proactive strategic initiatives impacting student success; b) ability to relate effectively to students and staff; c) broad knowledge of relevant academic policies and curriculum coding practices; d) ability to work with complex student information systems; e) ability to leverage technology to improve operations; and f) supervisory/leadership skills. These qualifications may be waived for individuals with appropriate alternate experience.

Essential Functions

Establishes and ensures data integrity of the degree and program information in the student information system, including creation and maintenance of program/major/minor/concentration codes, Classification of Instructional Programs (CIP) codes, program duration, and other related data elements.

Reviews and ensures accurate scribing, cataloging of academic program requirements, and master course file set up based on curriculum approvals. 

Coordinates the development of the University catalog by working with Academic Affairs and other campus staff and administration to gather and edit content.

Responsible for accurate and timely publication of the University catalog, academic maps, degree evaluations, and student education planners, and provides training and tutorials to support utilization of these tools.

Plans and develops appropriate communication to faculty, staff, and/or students regarding academic program changes, policy updates, degree application, and audit information.

Responsible for monitoring performance, data management and reporting, user access and training, testing and software updates for the catalog, diploma, and degree audit/planner software systems.

Serves as liaison with key academic offices and committees (Undergraduate Curriculum Form, Graduate Council, Faculty Senate, Departments, Dean’s Offices, and Provost’s Office) in relation to curriculum and catalog issues, to support timely and accurate development and maintenance of academic program and policy requirements.

Oversees staff and provides procedural guidance related to course substitutions and waivers, degree audit and conferral, diploma services, scribe requirements for degree evaluation/planners, curriculum approvals, and program/course set up.

Assist the Registrar with providing authorization for access to the student information system for faculty and staff, and in coordinating responses to orders of student record access by subpoena.

Assists the Registrar with maintenance and testing of technology related to primary responsibilities, including the student information system, self-service and workflow applications, website, and documents management.

Assists the Registrar with supervision and evaluation of professional, clerical, university assistants and student employees and provide leadership in developing and evaluating cross-functional responsibilities.

Assist the Registrar in the maintenance, retention, and security of all academic records, the collection of associated data, and reporting for internal and external purposes.

Maintains all procedures for compliance with University, state, and/or federal policy, guidelines, or deadlines.

Research best practices and remain current in areas of responsibility, with an in-depth knowledge of FERPA, to recommend and implement procedures that will enhance service, increase effectiveness, or create efficiency.

Represent the Registrar’s Office through participation in committee work or other University sponsored events. 

Supervises full and part time staff.

May work occasional nights and weekends as needed.

Performs other duties and responsibilities related to those enumerated above which do not alter the basic level of responsibility of the position.


For priority consideration, please submit a letter of interest, resume, and contact information for three professional references to Alicia Carroll at and include Search#: S22-033 in the subject line.  Review of applications will begin on September 22, 2022, and the position will remain open until filled.   

Southern Connecticut State University is an Affirmative Action/Equal Employment Opportunity Employer.  The University seeks to enhance the diversity of its faculty and staff.  People of color, women, veterans, and persons with disabilities are encouraged to apply.