Associate Director, Pre-Award Services

Rank: IV
Search Number: S21-005
Job Posted: 7/7/2021


Southern Connecticut State University is seeking a dynamic individual for the Associate Director, Pre-Award Services position within the office of Sponsored Programs and Research (SPAR).  As an intentionally diverse and student-centered university, Southern is committed to academic excellence, access, social justice, and service for the public good. Founded as a teachers’ college in 1893, Southern has evolved over the past century into a comprehensive university offering 114 graduate and undergraduate programs in the liberal arts and professional disciplines. It is one of four universities in the Connecticut State Colleges and Universities System. The University is located in New Haven, a city rich with arts and culture, and less than 90 miles from New York City and 140 miles from Boston.

Under the direction of the Director for Sponsored Programs and Research, this position is responsible for providing assistance to faculty, staff and students in finding, assessing and selecting potential funding sources. Works closely with faculty to prepare convincing and detailed grant proposals, including the construction of accurate budgets in compliance with university, state, federal and sponsor guidelines. Oversees the maintenance of a web-based database and files of all past and pending grants. In the absence of the Director, provides supervision of the Office for Sponsored Research.

Position Responsibilities

Develops materials for and engages in internal marketing of SPAR services, including development, and presentation of faculty professional workshops.

Identifies and evaluates funding sources. Stays current with grant opportunities and disseminates in a timely fashion relevant material to faculty depending on their special interest. Fosters and stimulates the interests of faculty in seeking grants by holding meetings and workshops on grant-related topics.

Advises grant applicants on university financial, administrative, and personnel policies to ensure that proposals comply with relevant policies and regulations.

Provides support and assistance to faculty in all aspects of proposal preparation, including conceptualization, formatting, writing/editing, budget preparation, and submission of proposals.

Serves as one of the designated Authorized Organizational Officials (AOR) for SCSU as alternate support for the Director. Performs initial review and negotiation of terms and conditions on grants, with sponsoring agencies.

Facilitates any required review with the system office legal counsel.

Maintains a working knowledge of federal/state/private agencies' regulations and policies; stays abreast of new laws affecting sponsored programs activities; and monitors and ensures University's compliance.

Prepares regular and ad hoc reports for University management as well as outside agencies concerning our grant activity. Supervises the maintenance of a computer database and files containing grant-related information for all pending grants.

Supervises student worker(s) and or graduate students assigned to pre-award services.

Serves as administrator and trainer in Kuali Research (modules Proposal Development through Negotiation) and CITI Software (IRB, IACUC, RCR, FCOI)

Performs other duties and responsibilities related to those specified above which do not alter the basic level of responsibility of the position.


Bachelor's degree in a business-related field and four years of experience in grant and contract administration in an academic setting required. Knowledge of federal regulations governing the administration of grants and contracts. Technical proficiency including experience with Microsoft Office365 (Word, Excel, Access), Adobe Professional, TEAMS/SharePoint required. Master's degree preferred. Eligible or active Certified Research Administrator (CRA) or Certified Pre-Award Research Administrator (CPRA) preferred. Excellent oral and written communication skills; problem resolution and analytical skills and the flexibility to handle multiple projects and deadlines; able to work with various teams; and Banner experience preferred. These qualifications may be waived for individuals with appropriate alternate experience.


For full consideration, please submit a letter of application, resume, and 3 professional references with contact information by July 21, 2021. Send electronic materials to Maryanne Boyen at Review of applications will begin immediately and the position will remain open until filled.


Southern Connecticut State University is an Affirmative Action/Equal Employment Opportunity Employer.  The University seeks to enhance the diversity of its faculty and staff.  People of color, women, veterans, and persons with disabilities are encouraged to apply.