Administrative Operations Assistant

As a social justice focused institution, Southern Connecticut State University (SCSU) highly values building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty. We believe every member of our team enriches our diversity by exposing us to a broad range of ways of knowing and engaging with the world.

The Office of Academic Affairs is the curricular and scholarship branch of the university, ensuring that students are afforded a rigorous and quality education while faculty have the opportunity to teach and pursue their research and creative activities. We seek an energetic professional to provide administrative support to ensure our division’s smooth operation.  This management confidential position is full-time (40 hours per week). Under the supervision of the Provost, duties include general secretarial and administrative support functions, such as preparing correspondence and reports, and handling of a variety of special projects and technical and professional assignments in a fast-paced university setting.

RESPONSIBILITIES: The incumbent is expected to represent the office of the Provost and Vice President for Academic Affairs in a highly courteous and tactful manner and maintain strictest confidence. The incumbent must be able to perform a range of technical and professional-level duties that include: preparing and compiling a variety of forms and correspondence for signature by the Provost or a designee, organizing, updating and maintaining confidential records; making travel arrangements, ordering supplies, placing work orders, overseeing student workers, managing timesheets, reconciling purchase cards, logging documents within a tracking system; proofing faculty travel authorizations and reimbursement forms, etc., checking funding sources, assisting with some event planning, searches and meeting logistics, greeting visitors; addressing queries of faculty, staff, students, and visitors.; and handling and collaborating on special projects as they arise.

In addition to serving as one of the main points of contact between the Office of Academic Affairs and the visiting public, this position has a high level of phone and email contact with colleagues both internal and external to the university. The incumbent is expected to assist with external reviewers for national and regional accreditation, process travel, expense, and honoraria forms as well as prepare and provide other documents related to accreditation visits, as necessary.
    

QUALIFICATIONS: 

An Associate’s degree or higher is required. Two to three years of experience working with external and internal partners, such as school districts, instructors, department chairs, students, and parents. Ability to work independently, with attention to details and deadlines, as well as the ability to juggle multiple responsibilities necessary.

Must be able to foster positive working relationships with the various individuals, groups, and departments. Experience with Microsoft Office and Banner Software system are preferred. 

Strong organizational and communication skills are preferred. Two or more years of experience or professional training in an executive office or collegiate academic work setting are preferred.    

SCSU offers an attractive benefits package that includes medical, retirement and vacation benefits.
   

TO APPLY: For best consideration, applicants should submit their resume and a letter of application electronically along with the names and telephone numbers of at least three references by Thursday, July 22, 2021 to Maryanne Boyen at boyenm1@southernct.edu

 

SCSU is an Affirmative Action/Equal Employment Opportunity employer. The University seeks to enhance the diversity of its faculty and staff. People of color, women, veterans, and persons with disabilities are strongly encouraged to apply.